EVANSTON — Evan Perkes chaired the Evanston City Council meeting on Tuesday, Aug. 6, as Mayor Kent Williams was absent. All other council members were present. A motion was made and approved to add a bid award from the Wyoming Department of Trasportation (WYDOT) to the agenda as it was just received at 3 p.m. that day.
After the regular approval of the agenda, the minutes of the last meeting and bills to be paid, the council moved to a public hearing on the proposed vacation of a portion of Kimberly Avenue of the Fair Meadow Park Addition to the City of Evanston.
Evanston Director of Planning and Engineering Dean Barker said the purpose of the request is to connect the two trailer parks with a road, as people are driving over grass and creating mud. The owner would maintain the improved road.
There were no public comments.
The council then moved to the consent agenda to consider the five requests in one motion. Those requests are as follows:
Lupita Palma and Misty Coombes addressed the council regarding an open container and street closure permit requested by Main Street Promotions for the Main Street Amazing Race from 4:30 p.m. to 8 p.m. on Friday, Aug. 16, on Main Street from 9th to 11th streets.
Chamber of Commerce Director Tammy Halliday addressed the next two requests: a request for a limited malt beverage permit by the Evanston Chamber of Commerce for the “Light Up the Night” event, to be held at the Bear Ponds on Saturday, Aug. 24, from 4:30 p.m. to 11 p.m.; and a street closure permit for the same event to close the road at the overpass near the Bear Ponds from 4 p.m. to 11:59 p.m.
The fourth request was from the Evanston Volunteer Firefighters, Inc. for a limited malt beverage permit for the annual Demolition Derby to be held at the Uinta County Fairgrounds on Saturday, Sept. 7, from 4 p.m. to 11 p.m.
Chad Jones addressed the last request on the agenda for a limited malt beverage permit from Evolution Racing LLC, for the Top of the Mountain Mud Drags to be held at the Uinta County Fairgrounds on Saturday, Sept 21, from 11 a.m. to 11 p.m.
All consent agenda requests were approved unanimously by the council.
Under new business, Ordinance 19-07 vacating a portion of Kimberly Avenue of the Fair Meadows Park addition to the City of Evanston was approved on the first reading. It will come before the city council for two more readings.
Nine resolutions were the next items on the agenda.
Evanston Treasurer Trudy Lym, standing in for Gary Welling, addressed Resolution 19-47. This resolution authorizes the approval and execution of an FAA approval agreement for transfer of entitlements with the United States of America Federal Aviation Administration.
Lym said if an airport isn’t using the federal monies, they go to another airport so the agreement allows the Evanston airport to be able to waive receipt of funds and another airport (in this case the Hot Springs County Airport) to receive the funds. Lym said the agreement also has to be approved by the Uinta County Commission, the Airport Board and the Joint Powers Board. The resolution was approved by the city council.
City Planner DuWayne Jacobsen addressed Resolution 19-48, approving and authorizing the Final Plat for the Foster Addition in Evanston.
Jacobsen showed the location of the proposed addition on the corner of Chandler Lane and Skyline Drive and reviewed the requirements given to the Fosters. Jacobsen said the petitioner has agreed to all of the planning office’s recommendations.
Resolution 19-48 was approved by the Council.
Evanston Police Lt. Ken Pearson addressed the next three resolutions:
Resolution 19-49: Authorizing the execution of a contract with the Wyoming Association of Sheriffs and Chiefs of Police to provide funds for the Police Department to conduct alcohol compliance inspections;
Resolution 19-50: Authorizing the execution of a contract with the Wyoming Association of Sheriffs and Chiefs of Police to provide funds for the police department to conduct tobacco compliance inspections.
Each of these contracts provides a maximum of $5,950 as payment for administrative fees for conducting the inspections of alcohol and tobacco retailers. The contract allows for payments based on a rate of $85 per inspection. The officer conducting the compliance visit is paid double time and a $10 gift certificate can be presented to the retail clerk if the clerk has complied with the law and refused to sell tobacco to a minor under 18 years of age or alcohol to a minor under 21 years of age.
The assisting minor decoy is paid $10 per compliance visit. The police department will conduct and complete two tobacco compliance inspections and two alcohol compliance inspections per year for every establishment that sells tobacco or alcohol products in the community, including bars.
Both Resolution 19-49 and Resolution 19-50 were approved by the Council.
Pearson also addressed Resolution 19-51, authorizing the execution of a contract for fiscal year 2020 with the Wyoming Office of the Attorney General, Division of Victim Services, to enable the police department to obtain grant funds to continue the victim service program.
Pearson said that the Victim Service Program had been very successful, and the advocate is an exceptional employee. The council approved Resolution 19-51.
Resolution 19-52, A resolution authorizing and ratifying the acceptance of an estimate from Slip-Control Inc. to install a non-slip surface on the splash pad located in Hamblin Park.
This resolution brought questions from several council members. Councilman Tib Ottley was concerned about why the city should have to pick up the cost of completing the splash pad.
Dean Barker responded by saying the Splash Pad Committee has used the majority of its funds and are not able to financially meet all of the requirements from the State Health Department in order to complete the pad.
Attorney Boal suggested that council approve the resolution contingent on receiving a full accounting of the committee’s funds and expenditures and that the city receive a written letter turning over complete control of the splash pad to the City of Evanston.
The city council then unanimously approved the resolution with the contingency requirements.
Resolution 19-53 is a resolution authorizing the execution of an amendment to the contract with Forsgren Associates Inc. to provide engineering services for the Evanston Safe Routes for Aspen Elementary Area Project. Barker said the amendment is just an exchange of dollars taken from one plan that was voted down and now included in this amendment. The resolution was approved.
Resolutions 19-54 and 19-55 were brought before the Council by Gordon Robinson, Director of Public Works.
Resolution 19-54 authorizes the execution of an agreement with Hach Company to provide the annual calibration services needed for the Water Treatment Plant. Robinson said this service is done every quarter by the same company. Resolution 19-54 was approved by the Council.
Resolution 19-55 was approved by the council. It authorizes the execution of water agreements with WYDOT to provide water for the Harrison Drive construction project and the Sulphur Creek Bridge replacement project.
Last on the agenda was Barker again, with a motion to award the bid for the Safe Routes to Evanston Aspen Elementary School to the apparent low bidder, Maxfield Construction Inc. of Fort Bridger.
Barker said that there is a contingency extension cushion built in to the contract if they can’t finish the project this year but the company hopes to complete the project in 2019.
The motion to award the bid was approved by the council.